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Integration of Caspos Cashbox with Clopos

Importance of Cashbox and Clopos Integration

Sending receipts from the Clopos system to the cashbox is an important step to ensure compliance with modern tax requirements. This integration automatically transmits every sales transaction and payment to the tax system, making the preparation of tax declarations more accurate and timely. The connection with the cashbox enables the provision of precise and transparent data to tax authorities, simplifies accounting processes, and minimizes human errors. As a result, it ensures proper fulfillment of tax obligations and facilitates efficient financial management of the business.

Starting the Integration Process on the Caspos Device

Make sure that the Caspos device and the Clopos terminal are connected to the same network.
Click the three dots in the top-right corner and copy the device’s connected IP address (IPv4) from the Advanced section.

💡 To prevent future issues, it is recommended to assign a static IP address to the device or reserve the IP address on the router/modem. This ensures that the IP address does not change and that the device maintains a stable network connection, which is critical for system continuity and proper operation.

Open the Caspos application on the Caspos device, go to the Cash Register section, and click “Start integration process” in the Settings section.

In the code field, enter “password” followed by the last 4 digits of the device’s serial number (S/N) shown on the back of the device.

💡 When the integration process starts successfully, only “Stop integration process” will be displayed on the screen. This indicates that the process has started correctly.

💡 If you want to exit the Caspos application and access Android system settings, press and hold the power button and click “Exit Kiosk” in the top-right corner.

(On newer devices, system settings can be accessed without performing this action.)

Activating the Caspos Module in the Clopos Back Office

Go to the Applications section in the Clopos back office.
From the All tab, select the Caspos module.
Activating the module requires a 10 AZN fee, which will be added to your monthly subscription.
Once activated, the module will appear in the Applications section.

Enable the Status option.
When Show on Terminal is enabled, the Cashbox section becomes visible under Devices on the terminal.

When disabled, this section will not be displayed.

When Send Automatically is enabled, the Print with Tax option is automatically activated for closed receipts.

This option can be disabled if desired.

Entering Caspos System Details and Integration

IP Address: 192.168.1.166:5544

(Note: only 192.168.1.166 can be modified; 5544 must remain unchanged.)

Username: username
Password: password
Default Tax Name: You may assign a name to your tax here.

In the Default Tax Rate field, enter the tax percentage you are required to pay.

This tax rate must match the tax rate defined in the Caspos system.

If you encounter the error “VAT type is incorrect”, you should contact Caspos support and request correction of the VAT rate.

Integrating Multiple Cashboxes Simultaneously

It is possible to integrate multiple cashboxes at the same time.
Each cashbox can be used with only one terminal.
On a terminal, you must keep other cashboxes in offline status and activate only the one you wish to use.
If the cashboxes belong to the same operator, you must contact the Clopos support team for assistance.

Testing the Cashbox Integration

Go to Terminal → Control Panel → Devices.
Open the Cashbox section and click Check.
If a Success message appears, this confirms that the Caspos system has been successfully integrated.

Opening a Shift

Before starting work, the cashier or operator must officially open a shift. This ensures that all financial transactions are properly recorded in the system.

After logging into the system, the user confirms the start of the shift by clicking the Open Shift button. This action automatically records the shift start time and activates transaction tracking for the cashier.

Closing a Shift

At the end of the working day or before the shift ends, the shift must be officially closed. This process finalizes all transactions and ensures secure storage of financial data.

When the Close Shift button is clicked, the system records the shift end time and generates a final report of all transactions performed during the shift.

If the shift is not closed, discrepancies may occur in transactions and reports; therefore, this step is critical.

X-Report

The X-Report is an interim financial report that can be generated by the cashier or operator at any time during the working day. It displays information about transactions, sales, cash, and non-cash payments without affecting the daily closing.

The X-Report only reflects transactions up to the current time and does not close the cashbox.

💡 If a shift remains open for 24 hours, the system automatically sends an error notification indicating that the shift has not been closed. To avoid technical inconsistencies, shifts must be closed on time.

Canceling a Tax-Reported Receipt

Fiscal Cancellation

You can locate the receipt in the Archived Receipts section and cancel it by clicking Fiscal Cancel.

Fiscal cancellation must be performed within the same shift.

Reopening a Receipt

A receipt can be reopened only until the cashbox opening time.

Within the same shift, the receipt can be canceled from the tax system.

Updated on: 30/01/2026

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